Privacy Policy

SoleMiles (“we”, “us”, “our”) operates a directory of running clubs and related features (the “Service”). This Privacy Policy explains what we collect, why we collect it, and how we handle your information.

What we collect

• Club information (public). Names, locations (country/region/city/locality), descriptions, schedules, meetup location names/notes, Google Maps links, and club links (website, Instagram, Strava, Facebook). This may be provided by organisers or compiled from publicly available sources such as official websites or social pages.
• Submission details. If you submit a club, we store the email you provide, your preferred contact method, and the submission payload for review and publication.
• Newsletter. If you subscribe, we store your email address to send updates. You can unsubscribe at any time via the link in each email.
• Device & usage data. We may collect basic technical data (e.g., pages viewed, referrers, approximate location, device/browser info) through our hosting and security providers to keep the Service reliable and secure.
• reCAPTCHA. We use Google reCAPTCHA to protect forms. Your use of reCAPTCHA is subject to Google’s Privacy Policy and Terms of Service.

How we use information

• Publish and maintain the running-club directory and club pages.
• Moderate submissions and prevent spam or abuse.
• Send you the newsletter if you opted in.
• Operate, secure, debug, and improve the Service.
• Comply with legal obligations and enforce our Terms.

Legal bases (EEA/UK)

Where applicable law requires a legal basis, we rely on your consent (e.g., newsletter, form submissions) and our legitimate interests (e.g., operating a public directory, ensuring security, preventing abuse).

Accuracy & third-party links

We try to keep club information current, but details may be incorrect or out of date. Schedules, locations, and policies can change without notice. Always check directly with the club (via its website or socials) before attending.

Club links and map links lead to third-party sites. We aren’t responsible for third-party content, policies, or practices.

Sharing

We share information with service providers who help us run the Service (e.g., hosting, security, email delivery). They process data on our behalf under appropriate safeguards. We may disclose information to comply with law, respond to lawful requests, or protect rights, safety, and security.

International transfers

We may process and store information in countries other than where you live. Where required, we use appropriate safeguards for cross-border transfers.

Retention

We keep data as long as necessary for the purposes described above (e.g., to operate the directory, maintain reliable records, and comply with legal obligations). You may request removal or correction of club information, or deletion of your submission details (subject to our need to retain certain records).

Your choices & rights

• Newsletter: use the unsubscribe link in any email.
• Club corrections/claims: if you organise a club and want to claim or update your page, email us and we’ll help verify and update details.
• Depending on your location, you may have rights to access, correct, delete, or port certain personal data. Contact us to exercise these rights.

Children

Our Service is not directed to children under 13 (or the applicable minimum age in your jurisdiction). If you believe a child provided personal data, contact us to request removal.

Security

We use reasonable safeguards to protect information, but no method of transmission or storage is 100% secure.

Changes

We may update this Policy from time to time. We’ll change the “Last updated” date above and, if changes are material, provide additional notice where appropriate.

Contact

Questions or requests? Email admin@solemiles.com.